Block bookings have been made at the above properties and will be confirmed on a first-in basis. Bookings have been made for the Conference dates only (Checking in on Tuesday 13 May and Checking out on Friday 16 May 2025). Accommodation can be organised outside these dates on a by-request basis only, and room rates may vary outside these dates. All accommodation bookings are subject to availability.

To book, complete the online registration form or via hard copy form and email to East Coast Conferences. The Conference Managers will forward your reservation and full pre-payment to the hotel.

Any change to a reservation must initially be notified to the Conference Managers and not directly to the hotel. Please note, any changes must be made to the Conference Managers by Friday 28 March 2025. After this date, please liaise directly with the hotel for any changes to your booking. Cancellations must be made in writing (fees may apply).

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 6pm. Failure to notify of a late arrival may mean that your room will be released, and deposit forfeited.

Hotel check-in time is 2pm. If you are to arrive before this time it is probable that you will not be able to gain access to your room. To guarantee a room to be available for an early arrival you will need to pre-book your room for the previous night. If required, please indicate on your registration form. (You will be charged by the hotel for the additional night).

Any accommodation cancellations received after Friday 28 March 2025 will be subject to the hotel’s accommodation cancellation fee.